Emergency Plans

UBC’s Emergency Management Plan identifies lines of authority, critical responsibilities, key responders and essential resources.

UBC Emergency Management Plan

What does the emergency management plan identify?

UBC’s Emergency Management Plan identifies lines of authority, critical responsibilities, key responders and essential resources. The plan is based on the provincial model referred to as the British Columbia Emergency Response Management System (BCERMS) and is tested annually through campus-wide emergency scenarios.

It is supplemented with departmental fire and safety plans, continuity plans and other operational resiliency measures.

In the event of a large-scale emergency occurring on campus, the University will activate the UBC’s Emergency Response Plan and its Emergency Operations Centre to coordinate campus and community response as well as recovery activities.
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UBC Seismic Upgrade Plan

What is in the works for seismic upgrades?

Since the report in 2012, some buildings seismic upgrade work is already underway or has been completed. Prior to 2012, UBC had already undertaken significant seismic upgrades as part of the UBC Renew program. This reflects our goal to actively manage the seismic risk on campus, while we tackle the difficult process of creating a more comprehensive plan for our most challenging buildings.

To accomplish this we are creating a prioritized action plan for each at-risk building on our campus using the work of UBC’s preeminent seismic researchers as well as the most current thinking in seismic engineering, building resilience, and business continuity. This process will help us to develop an updated plan that includes the following elements:

  • Confirmation of the assumptions used in the 2012 seismic report.
  • Clear strategy, vision, and action plans for UBC’s seismic retrofit program.
  • Recommended design strategies for both new and existing buildings that can be implemented to mitigate these hazards.
  • A more detailed assessment and order-of-magnitude cost estimate of the seismic upgrade scope required for each of the high or very high hazard buildings identified in the 2012 seismic report.

With a campus the size of a small city, each step of our plan will take some time to accomplish, but UBC is dedicated to protect our students, faculty and staff and keep UBC a leading centre of research and knowledge preservation for our next century and beyond.

Read more on the UBC Infrastructure Development website

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Building Emergency Response Plan (BERP)

What is a BERP?

All UBC buildings must have their own Building Emergency Response Plan (BERP).

A BERP helps ensure the safety of building occupants through fire prevention and emergency evacuation and ensures compliance to the BC Fire Code. It provides a checklist of procedures for responding to, and reporting, an emergency as well as assists in the recruitment and training of Building Emergency Directors and Building Floor Wardens.
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How do you create a BERP?

RMS has created a template BERP for UBC buildings (WORD). Your building’s Local Health and Safety Committee should have a copy of this document available with content specific to your building/area.

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Continuity Plan

What is a continuity plan?

Continuity Planning (CP) is an integrated process that involves the development and implementation of activities that provide for the continuation and recovery of critical service delivery and operations in the event of a disruption.

The vision is to have a comprehensive process through which the University may implement continuity of operations procedures, and undertake recovery activities following an emergency situation. Risk Management Service’s role is to assist and support the development and systematic review of Continuity Plans.
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How do you start on developing a continuity plan?

Risk Management Services will facilitate the process with your department beginning with an orientation session with the Continuity Planning Associate, using an online tool – UBC Ready to develop, store and implement your continuity plans.
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What do I need to start this process?

Your department will need a plan champion, someone in your department to lead the planning effort, and a team of key people who know the department well enough to understand its functions and priorities. You will also require a computer with access to the internet.
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What are the phases for continuity planning?

There are four phases to creating a continuity plan for your department in UBC Ready. The steps are as follows:

 

 

Continuity Planning
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What additional information is useful before starting?

Continuity Plans are evergreen documents created by an iterative process of review, revise, and repeat. The initial creation of a plan can take from eight to ten weeks. Review your critical functions and requirements as a start to the process.

How do I get an account in UBC Ready?

Requesting an account is easy. Simply go to this link: UBC Ready and click on the create new account button. The Continuity Planning Associate can also assist you with getting an account.

Who can have access to a plan?

For security reasons, access to your unit’s Continuity Plan is restricted to those persons specifically authorized for your plan.

What is the role of a plan gatekeeper?

The role of the plan gatekeeper is to ensure that access to a plan is given only to those who should have it. Gatekeepers control the membership of the group. In UBC Ready, the creator of the plan is automatically a gatekeeper. RMS strongly recommends that the gatekeeper be the plan champion and the prime contact for UBC Continuity Planning.

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